Terms and Conditions
1 This agreement is between Kapture Photo Booths (the company) and the person/s overleaf (the purchaser). I/we certify that the details are correct and have read and agree to the conditions set out in this agreement.
2 Any changes to be made to the details on the main forms MUST be made in writing, e-mail is acceptable. However, in any case you are required to check that we have received any amendments.
3 All deposit/booking fees paid are non-refundable and non-transferable. In the event of cancellation by the purchaser, refunds of any deposit/booking fees and other monies paid to date will not be made, but an alternative date for the future will be offered (subject to availability, and if that new date isn’t available, we will then refund monies less deposit).
If the venue cancel your event, the purchaser will receive a refund of the balance of any monies paid less the deposit. We will however before any monies are paid need to receive an official email from the venue stating they cancelled your event and why, without this no monies will be paid. This process can take between 4-6 weeks for you to receive refund as we need to claim through our insurance. So please consider this before cancelling / booking (as monies to date would have gone on maintaining stock, props and general upkeep of equipment)
Kapture Photo Booths cannot be held responsible for any circumstances that may prevent us from attending your event, these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicle, sickness or equipment failure. In the case that we cannot attend or fulfill your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liability will be limited to refunding all of monies paid.
If the venue cancel your event, the purchaser will receive a refund of the balance of any monies paid less the deposit. We will however before any monies are paid need to receive an official email from the venue stating they cancelled your event and why, without this no monies will be paid. This process can take between 4-6 weeks for you to receive refund as we need to claim through our insurance. So please consider this before cancelling / booking (as monies to date would have gone on maintaining stock, props and general upkeep of equipment).
Should we arrive at your venue and there be any complications that are not made known to us beforehand i.e no adequate/safe space and the hire is not able to go ahead, there will be no refunds provided.
4 The acceptance of all bookings is subject to a booking deposit of £50, bookings remain on a provisional basis until deposit has been received.
5 The balance MUST be paid no later than 1 week prior to your event by bank transfer.
6 The customer is responsible to ensure they receive permission for the use of the booth from the venue and that that adequate space and electrical supply are provided by the venue for the photo booth (dimensions: 2.25m high, 1.8m wide, 2.5m long. Also space for a 6ft table for props, a printer and adequate space for people to move around) with a nearby standard electrical outlet is needed for the placement of the photo booth. Our booths are intended for indoor use only.
7 Our equipment is not suitable for use outdoors, therefore, we are unable to proceed with any outdoor bookings. Please ensure you communicate with us before any monies are paid regarding the location of the booth. If we arrive to your venue and the location is outdoors, no refunds will be given for any monies paid.
8 The customer must ensure that we have at least one hour at the venue before for set up and one hour after our rental time to allow for the booth to be dismantled and the removal of our equipment.
9 Please inform of us any circumstances that would make setting the booth up more demanding, including going upstairs, long distances from unloading area to venue etc. We allocated a set period of time for setting up our equipment at your venue, which is included within your price, if there are any complications that are not made known to us beforehand then unfortunately this will come out of the running time.
10 In the event that Kapture Photo Booths are not ready to commence at the agreed time due to our fault, we will still offer the agreed hire period by extending the finishing time. In the event that the hire does not start at the agreed time, as set up has been delayed due to any unforseen circumstances that are no fault of our own, then the hire will still end as per the agreed time on booking form. In the event that we have set up in time but the hire does not start as agreed time due to over running of previous activities by you or the venue, the hire will still end at per the agreed time on the booking form.
11 Kapture Photo Booths will provide an operational photo booth for the time contracted. If for any reason, a functional photo booth cannot be provided pursuant to this agreement, Kapture Photo Booths maximum liability will be the refund of any payments received. If only partial service are provided, the charges will be prorated accordingly.
12 Provider agrees to have a photo booth operational for a minimum of 80% during this period, operations may need to be interrupted for maintenance of the photo booth.
13 The customer assumes complete responsibility for any loss of or damage to the provider's equipment (other than fair wear and tear) caused by any misuse of the equipment by the customer, their employees or their guests.
14 Kapture Photo Booths reserves the right to terminate the booth hire if at any time the behaviour of the customer (or a guest of the customer) endagers the equipment or any persons safety. In such circumstances no refund will be made.
15 Photos taken during the event may be used by Kapture Photos future advertising or promotions. All persons using the photo booth at the customer's event hereby give Kapture Photo Booths the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any photo booth user who may be included in whole or in part, via any or all media now or hereafter known for illustration, art, promotion, advertising, trade, or for any other purpose.
16 Kapture Photo Booths are NOT liable for any misuse resulting in injury during the hire duration.
17 In addition the customer hereby releases, discharges and agrees to Kapture Photo Booths free from any liability arising out of the taking of said picture or any subsequent processing or publication thereof including, without limitation, any claims for libel or invasion of privacy.
18 If a child’s party it would be appreciated if parents could assist with control. The odd occasion things have got out of hand i.e. children fighting etc. over prints. If this is the case we have the right to shut the booth. We don’t want to spoil the fun but damage has occurred in these instances all we ask is for some help, thanks
19 The booth will not operate after 12pm. If any damages are caused by spillage of any drink or fluids of any kind, then the purchaser will be liable for the repairs/replacements. However, please be aware, no food or drinks are permitted in the booth.
Any questions please feel free to get in touch.